Project Coordinator (Construction)

Company Overview:

Hillwood Construction Services provides general contracting and construction management services in the United States. The company began in December 2000 as an industrial general contractor focusing on industrial warehouse and distribution facilities. Over the years, Hillwood Construction Services has diversified and expanded into many project types, from corporate headquarters to hangars, churches, Class-A office developments, hotels and tenant interiors.

Position Summary:

Hillwood Construction Services is looking to hire a support Project Coordinator in our Turtle Creek Headquarters located in Dallas, Texas. The primary functions of the Project Coordinator position will be to assist HCS Operations in the administrative management of Owner and Subcontractor contracts, change orders, applications for payment, and general payables. This detail-oriented individual should have experience with Microsoft Office software and should have the ability to work independently on a variety of responsibilities. Candidates must be able to communicate with both internal and external customers, as well as subcontractors, suppliers, and vendors. Experience with construction contracts is highly desirable. 

Primary Responsibilities:

Contract Management

• Set-up & maintain Owner contract files, including contracts, change orders, certificates of insurance, applications for payment, payment vouchers, etc.
• Track Owner contracts, change orders, and certificates of insurance
• Approve Owner contracts & change orders within Procore
• Maintain Subcontractor contract files, including contracts, change orders, certificates of insurance, applications for payment, payment vouchers, etc.
• Distribute and track subcontracts & change orders, and track certificates of insurance
• Approve Subcontractor contracts & change orders within Procore

Accounts & Construction Payables

• Enter subcontractor applications for payment monthly into Procore for approval
• Enter direct invoices for payment weekly into Procore for approval
• Prepare accounts & construction payable checks for distribution
• Reconcile subcontractor payments prior to entering retainage applications for payment
• Track subcontractor payables on our AP/AR Report

General

• Serve as primary back-up to other Project Support positions in the processing of subcontract pay applications and direct invoices
• Obtain W9’s for vendor set-up
• Provide general office support, including answering phones, filing, etc., as needed

Qualifications: 

• General construction and/or financial administrative experience
• Proficiency in Microsoft Excel, Outlook, and Word
• JD Edwards & Procore experience preferred, but not required
• Strong communication, interpersonal skills, & work ethic

EEO Statement:

Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.